EVENT REQUEST FORM

Please fill out the form below to schedule an event. In order to assure that there aren’t any conflicts in the church calendar, an event cannot be officially scheduled until this form has been submitted and approved. After you have received approval, if you would like this event to be publicized, please make sure to fill out the Print & Communications Form below as well.


Name *
Name
Phone *
Phone
EVENT INFORMATION
Starting Date *
Starting Date
Ending Date *
Ending Date
Starting Time *
Starting Time
Ending Time
Ending Time
Please note the estimated time you will need to set up your event.
Please note the estimated time you will need to break down your event.
IF THIS IS A RECURRING EVENT:
Frequency
Every Week On:
Check all that apply
Every Month On The:
Check all that apply
Recurring Event Ending On:
Recurring Event Ending On:
RESOURCES NEEDED
Primary Resource
Check all that apply
Additional Resources
Equipment
Childcare Needed

 


CHILDCARE REQUEST FORM

Please fill out the form and make sure to review the notes below about the process to secure childcare.


Today's Date
Today's Date
Contact Person *
Contact Person
Phone *
Phone
Date of Event *
Date of Event
Time of Event *
Time of Event

TO SECURE CHILDCARE, PLEASE:

  1. Work through the Children’s Ministry Director (CMD) only.

  2. Fill out the ‘Childcare Request Form’ above no later than one month before the event.

  3. All childcare requests must be approved before advertising childcare for events. The CMD will email the ‘Contact Person’ once approved.

  4. Childcare requests will require sign-ups from families. The deadline for sign-ups will end one week before the event. The CMD will inform you of this deadline in the approval email. Please advertise this deadline.

  5. Childcare will be provided for 3 or more children. If there are less than 3 children, childcare will not be provided.

  6. It is the contact person’s responsibility to contact those families who have signed up to tell them there will not be childcare provided within 48 hours of the sign-up deadline.

  7. Please email the CMD as soon as there are new sign-ups. Include the name and age/ We are working from a volunteer base and this helps us to recruit the correct amount for our child to worker ratio.